Wisconsin Urological Society (WUS)

Bylaws

(Last updated: April 2009)

Article I: Membership

Section 1: An applicant for membership in the Wisconsin Urological Society must reside and practice urology within the State of Wisconsin. Members who move out of the state may retain membership within the society.

Section 2: Society membership includes active members and senior members and affiliate members.

Section 3: Eligibility Requirements for Active members include:

  1. Possession of an unlimited license to practice medicine and surgery in the state of the applicant’s practice.
  2. Membership in good standing in the American Urological Association, Inc. or meets all eligibility requirements for future membership in the American Urological Association as an active member.
  3. Limitation of practice to the specialty of urology.
  4. Recommendation for membership by two voting members of the society.

Section 4: Eligibility for Senior Members — Members are eligible for senior membership in the society if they have:

  1. 25 years of service and age 62 or
  2. 20 years of service and retired or
  3. Permanently disabled.

Section 5: Eligibility for Affiliate Members — Members are eligible for affiliate membership in the society if they:

  1. Are an individual with an interest in the field who does not satisfy the criteria as an Active Member including, allied health professional (nurse, NP, PA) or individuals in industry-related positions.

Section 6: Annual Dues — all active members will be assessed annual dues as determined by the Executive Committee. Members in arrears will be reassessed the second year. Any member who does not pay membership dues for two years will be removed from membership of the society. A reapplication fee will be assessed if future membership is requested.

Section 7: Voting Rights — Active members and senior members who are in good standing with the society are eligible to vote at the annual meeting.

Section 8: Elections to the society: All members shall be elected at the annual business meeting after meeting application and membership requirements and appropriate review by the executive committee.

Section 9: Resignation — Any member in good standing with the society may resign by written notification to the secretary/treasurer who will acknowledge receipt of this notification.

Section 10: Any member who has been expelled by or refused membership in the AUA or AUA E/R shall immediately have his or her society membership terminated.

Section 11: Reinstatement — The reinstatement of suspended members in good standing in the society will be determined by the executive committee at their discretion after they have been reinstated by the AUA. This action must be ratified by a three-fourths vote of the members of the society present and voting at the annual meeting.

Article II: Officers

Section 1: The officers of the society shall be the president, president-elect, immediate past president, and the secretary/treasurer. Each officer must be an active or senior member in good standing with the society and elected by a majority vote of members present at the annual business meeting. Vacancies that occur in any of the offices may be filled for the expired term by a majority of the vote of the executive committee.

Section 2: President — the term of office shall be one year. The president shall be the chief executive officer of the society and shall serve as chairman of the executive committee and preside at the scientific and business meetings of the society.

Section 3: The president-elect — The term of office shall be one year. The president-elect shall automatically succeed the retiring president at the conclusion of the annual business meeting at which time the current president’s term of office expires. The president-elect shall perform any duties assigned by the president and serve in his or her absence.

Section 4: The immediate past-president — Term of office shall be one year and conclude at the end of the annual business meeting.

Section 5: Secretary/Treasurer — The term of office shall be three years, or until his or her successor assumes the office. The secretary/treasurer shall:

  1. Employ, with the approval of the executive committee, secretarial assistance as is necessary to maintain the business, scientific, and educational agendas of the society.
  2. Keep accurate records of all activities of the society.
  3. Keep an accurate list of members and applicants for membership including applicants who have been rejected or expelled and given written notification to any member regarding a change in their status.
  4. Send notice of the time and place of annual meeting to all members.
  5. Arrange for meetings of the executive committee including notification of such meetings.
  6. Keep minutes and records of such meetings.
  7. Have charge of the arrangements of the annual meeting in cooperation with members of the executive committee.
  8. Shall receive titles of abstracts and papers to be presented at the annual meeting.
  9. Shall arrange the specific format including the order of scientific papers and presentations for the annual meeting.
  10. Keep accurate minutes of the annual business meeting and assure copies are forwarded to the executive committee.
  11. Present an annual report on behalf of the society at the annual business meeting to the members.
  12. Take any other actions as directed by the executive committee.
  13. Represent the WUS to the Wisconsin Medical Society for accreditation of the organization for continuing medical education.

Duties as treasurer shall include:

  1. Keeping an accurate record of assets of the society and keeping them in the name of the society.
  2. Disburse monies for payments due of the society only by the authority of the executive committee.
  3. Keep a ledger and list of all members indicating the state of their accounts with the society.
  4. Be responsible for the collection of all dues and assessments, both current and delinquent.
  5. Be responsible for monitoring and payment of expenses associated with the executive committee meetings and with the annual meeting.
  6. Report annually to the executive committee and to the membership on the assets held by the society.
  7. Assure that the annual tax return is prepared and submitted in a timely fashion.
  8. Be responsible for soliciting and collecting pledges and fees form vendors and sponsors who exhibit at the annual meeting.
  9. Take any other such action as directed by the executive committee.

Article III: Executive Committee

Section 1: Members of the executive committee — The executive committee shall consist of the president, president-elect, immediate past president, and secretary/treasurer.

Section 2: Authority and duties — The executive committee shall constitute the governing board of the society and shall be responsible for administration and management of the society. Such duties include, but are not limited to functions relating to the annual meeting, members services, industry relations, and financial management of the society. Such activities shall be reported to the membership at the annual meeting. The executive committee shall also select the time and place of the annual meeting.

Section 3: Meetings shall be held as determined by the president and secretary/treasurer, but to not be less than 3 times per year.